Efficient project management at Infohos Solutions

Infohos Solutions is a leading IT Company in the healthcare sector. They have a market share of more than 65% of all hospitals in Belgium that employ their pharmacy software. More so, the hospitals also count on infohos solutions for their invoicing, patient administration, logistics, Power Bi visuals and other processes. With more than 90 employees, efficient project management is crucial and for that, the company counts on SharePoint, Power BI and Arcade.

Infohos expansion project management system

JENS FRANCK, CIO, INFOHOS SOLUTIONS

 “From the start we were enthusiastic about how Arcade could further progress our SharePoint site while keeping in mind Infohos Solutions’ new organizational structure. We’re now set for the future with an evolving system that manages all of our time and projects. This has the advantage for management that they can create oversight over all projects and only have to intervene in projects where things are not going well (management by exception). Arcade handles projects from a business perspective, translates this into a feasible technical solution and delivers results fast in phases.

 

Improve and automate project management processes

CHALLENGE 1

External Power Platform Team. Infohos Solutions was looking for a partner that could improve and automate their Project Management process based on the SharePoint Online platform already used. The foundations of the SharePoint system needed to be rebuilt since the organization had changed considerably.

SOLUTION 1

We advised Infohos Solutions to work with the combination Sharepoint, of a central Data Warehouse (DWH) in conjunction with the Power BI reporting tool. Once implemented, Infohos Solutions received in-house knowledge and user-adoption training to work with its brand-new PMO tool.

Standardization of report templates

CHALLENGE 2

An initial Sharepoint implementation was set up but no longer fit with the new organizational structure of Infohos Solutions. They had a foundation in SharePoint but required a growth strategy to track hours, project deliverables, and a bigger picture of their operations.

SOLUTION 2

Standardization of report templates, generate reports at the click of a button, share in a set format, and base the reports on one data source. Infohos Solutions employees can create project workspaces, update tasks, and gather deliverables easily and securely in the cloud.

Full control with the PMO tool

CHALLENGE 3

Outdated technology. Data and systems were delayed, and acquiring insights into hours and projects was challenging.

SOLUTION 3

The PMO tool is designed to evolve with the growing organizational structure. Infohos Solutions is left in control and with a fully independent solution from Arcade.

Jens Franck, CIO, Infohos Solutions:

“At project level, the initial set-up was perceived as insufficient by our employees. For example, a general overview of all available information about a project was missing, as well as, for example, the time registration aspect was experienced as being prone to error.Arcade worked in phases to ensure that the Sharepoint implementation fits in with our project approach and new organizational structure. We now also have the knowledge to maintain the platform on a daily basis.”

Time and project registration made easy

CHALLENGE 4

The use of formal and informal reports to communicate the status of projects was limited and data sources varied.

SOLUTION 4

Time and project registration made easy. All employees involved work on the same data, and everyone can consult relevant information in an intuitive way. The project dashboard with integrated filter options offers a simple way to follow up on all projects, starting from the customer’s initial request to implementation and invoicing.

A general follow-up of current projects in all its aspects was unclear. There was clearly a shortage of reporting options.” – Jens Franck, CIO, Infohos Solutions

Let’s grow a plan(t)