Document management & collaboration? First of all does your company suffer from information overload. Furthermore did you grew organically, and is data scattered over diverse locations? Getting more and more information makes it increasingly difficult to keep an overview? Do your employees struggle to find the correct documents based on the content, not only on the document name. Then you require a Document management system to store, archive & share documents in a structured manner.
What is document management
Document management is the combination of the system and the extended functionalities. The source is always a document, and by putting it in a DMS, you leverage a broad spectrum of extra functionalities. Functionalities that are not available in a typical FileServer set-up. Next to being able to add extra metadata to a document and make it easier to find. We can also automate certain flows the document needs to go through.
The last aspect is working together on documents and share them with colleagues and even external users. Having a DMS ensures findability and automation and makes it easier to share and collaborate.
ADVANTAGES OF A dOCUMENT MANAGEMENT TOOLS
User-based back-up &
First of all, Microsoft SharePoint is an online document and collaboration platform that helps store documents and centralize the information. It sets up a central point where all staff can easily collaborate across the company.
Secondly, by building an intranet in SharePoint, you provide your employees with a company-wide information platform. Instead of mailing information like company news, HR news, events, a quick link to tools. In essence, the intranet is were your start your working day. See all new company information and click through to your day-to-day work environment.
The new hub for team collaboration
You can work remotely without feeling remote. Microsoft Teams is used to make teamwork and communication easier within your organization, both on and off-premises, on a wide range of devices. Microsoft Teams helps your team to organize and have conversations all in one place.
Check out these related customer cases
Automated project management system
To remain in control over the large amount of projects and documents these entail, they needed an automated project management system with uniform data to reduce their administrative burden.Watch this customer testimonial
Efficient project management
They have hundreds of projects per year with a team of 90 employees. They needed expansion of their time and project management system so that it is available everywhere, providing real-time data for all their employees.Watch this customer testimonial
Creating uniform business processes
With the use of SharePoint employees work on the same data, and everyone can consult information in an intuitive way. Employees can work from standard report templates and update tasks easily and securely in the cloud.Watch this customer testimonial